Document Management Services from Ovitas

Use Ovitas document management services to implement the right document management solution

Ovitas services make your project successful

Start with our expert consulting services.

Make sure your project is on time, on budget and meets your quality expectations with our implementation and integration support services

Finally, rest assured that your system will be updated with your changing business needs with our support services.

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Document Management Services Approach

Ovitas has been implementing content and document management solutions for over 15 years. We approach each customer’s project from a business first perspective—what are your business needs, goals, and objectives, and how do you measure success? We’ll recommend and implement the right solution.

BUSINESS ANALYSIS

We incorporate leading business analysis best practices into our document management BA activities—needs analysis, requirements gathering, and solution design. It’s not just business analysis as usual.

PROJECT MANAGEMENT

New software to learn, old processes to update, legacy systems to integrate with—document management projects can be disruptive. We engage the right people, at the right time to deliver right solution.

CHANGE MANAGEMENT

When document management process change produces clear and obvious benefits, it’s an easy sell. However when it’s for legal or policy reasons, groups and individuals resist; so be prepared for either scenario—and all those in between.

TRUSTED ADVISOR

Ovitas wants to support its customers in every way possible. That’s why we give you insights into various document management topics, and it’s why we want you to share your business needs and goals—we’re always ready to help.

We Manage Document Management Projects for you

You may know your document management life cycle and processes very well. But do you know how to start, stand up, implement and run a successful document management project or program? We do, and we’ll help you get it done right, from start to finish.

Consulting Services

If you’re just getting started with document management or you really need to “upgrade” what you have, we’ve got you covered.

Our consulting team has real world “Big 4” experience. We can help you develop a document management business case, analyze and recommend changes to your current processes, create classification schemes and taxonomies, or assess the state of your information maturity. If you start with Ovitas, we get you over the finish line.

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Software Implementation

No two document management projects are the same so make sure your partner with the right, relevant experience.

Certified project managers and certified ELO implementation team will work with you, your business stakeholders, technology team, and project managers to define your critical success factors and get your project done on time, on budget, and to your satisfaction.

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System Integration

Do you have a lot of users? A lot of invoices? A lot of workflow approvals? “A lot” usually means integrating with other systems.

Whether you need to integrate with your ERP or accounting system, user directories (e.g., LDAP, AD), email, imaging tools, office suites, and homegrown, proprietary systems, our integration tools make everything work together seamlessly.

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Software Support Services

A document management system—workflows, forms, permissions, infrastructure—can be complex. Who do you call for help?

After your document project ends, your support begins. As your trusted advisor for all things document management-related, we answer your questions, we keep your system up to date, and we make sure your system and processes adapt to your changing business needs.

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