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Ovitas Document Management Solutions

Document Management Solutions from Ovitas

Document management solutions for document-centric business processes

Ovitas solutions solve business needs

Imaging, OCR, scanning, workflow, form design, alerts, version control, archiving, mobile, web-based access, multi-lingual, multi-currency—complete document management for your business.

ContractRecordsInvoiceProcess

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Core Document Management

Document management happens in your functional areas—finance, accounting, procurement, human resources, operations—so you need a solution that works across functions, no matter what industry you’re in. Your document management solution should be easy to use but also include core, document-centric functionality.

WORKFLOW

Document management is a process, so you need to use a system that can automate your document-centric business processes easily with custom workflows.

FORMS

Your employees manage thousands of business records. Custom forms let them easily classify, index and manage documents in a logical and controlled way.

SEARCH

The more information you have, the harder it is to find. Using a document management system with advanced search lets you find what you need, when you need it.

SECURITY AND COMPLIANCE

Security and encryption are must haves today, whether driven by internal document policies or external regulations. Protect your digital assets.

MOBILE

Mobile document management solutions let you can scan documents, approve workflows, and find information fast to keep keep your business moving.

INTEGRATION

Use the word processing and email tools you’re familiar with and get information from and into your ERP, accounting and other back-office business systems.

COLLABORATION

Document collaboration features allow different users to work on documents through out their life cycle—version control, access control, and approvals.

CAPTURE

Capture your business documents via scanning or automated import, then tag and classify your documents using smart, automated workflows.

ARCHIVING

Digital preservation not only includes archiving documents and their metadata, but also being able to find and retrieve those documents well into the future.

We have Specialty Document Management Business Solutions

Does your business have needs that go beyond core document management software? Check out our specialized business solutions for contract management, records and information management, invoice management, and business process management.

Contract Life Cycle Management

From requesting a contract and creating a first draft through to final approval and archiving, our contract life cycle management solution gives you end-to-end control of your contracts. Standard contract approval workflows can easily be customized to suit your particular contract management needs.

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Records and Information Management

Not matter what kinds of records you have, our records and information management solution ensures that you’ve got control over your digital assets: Security, access and permissions, retention schedules, archival and destruction, etc. Perfect for any businesses, state and local governments, educational institutions, and more.

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Invoice Automation

Get rid of the invoice processing bottlenecks. Digitize your paper and import your PDFs then easily and accurately match invoices with information from your ERP or accounting system, like QuickBooks Online. Create custom invoice workflows to speed up the invoice approval process using mobile approvals.

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Business Process Management

There are so many document management processes that you can automate to increase efficiency, reduce costs, and improve internal control. ISO 9001 documentation, regulatory filings, company policies and procedures, HR activities—if you need to track it, our BPM solution lets you control it.

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